Statistics support that only 1 in 5 business owners are aware of how much their company spends on printing costs. Knowing this cost will help determine if cuts are needed; so answer that question first. If it is determined that money can be saved in this area, here are a few tips to help, and recommendations for new equipment that will cut your costs effortlessly.
One of the simplest ways to cut your printing cost is to use less equipment and still yield the same output from your staff. If you currently have more than 1 printer for up to 5 employees cut it down to the one and spool everyone to print to it. Another way is to invest in a Multifunction printer. Most Multifunction units on the market perform the function(s) of a printer, copier, scanner and even fax from one machine. Depending on your volume needs the cost of a Multifunction printer can range from $150 – $700.
Other things you can do in house to cut your costs involve:
Reducing the amount of documents going to the printer. Does that email really need to be printed out or can it be stored in an electronic “keep” file to avoid being deleted.
Is color printing necessary or will black and white be sufficient for interoffice communication?
To follow are 3 recommendations as to printers that small business owners may consider investing in to cut business printing costs.
Brother MFC-L2750DW Laser Multifunction Printer
This monochrome unit will perform the functions of a printer, copier, scanner and fully functional fax machine. It is also priced reasonably at an average $250*, and has features such as duplex printing, built in networking capability and flatbed scanner big enough to do legal documents that are not usually available for this price. Granted, a laser printer is a larger initial investment, but copy for copy end up costing much less than comparable inkjet versions.
HP Color LaserJet Pro Multifunction M479fdw
Priced at an average $650, this unit still performs all 4 of the main functions (printer, scanner, copier and fax) and can do so at 28 pages per minute. The HP also has auto-duplex printing, a 50-sheet ADF and it can also scan documents directly to email, saving toner and a tree.
Epson EcoTank Pro ET-15000
Priced at an average $600, the ET-15000 is worth a look simply because of the massive savings gained through the ink that is used with this printer. The EcoTank series are ink tank printers, so instead of using ink cartridges to create, it uses ink bottles and an ink tank system. Black ink bottles are priced at only $19.99 and yield approximately 7,500 pages per bottle and each color bottle prints up to 6,000 for $12.99. The ET-15000 performs all 4 of the main functions, prints a maximum of 25 pages per minute and includes an automatic duplexer that reduces printer downtime.
It may not make sense to spend money in an effort to cut costs; but investing in the right machine will make your office more efficient and put money back in your pocket.
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*Savings based on price comparison between remanufactured/compatible cartridge prices on www.123inkjets.com and OEM cartridge and printer prices from the listed retailers: Staples. All products are reviewed independently. All prices effective as of July 19, 2021. OEM names are registered trademarks of their respective owners and are not affiliated with, and do not endorse 123inkjets.